"People often don't realize that piles of paper, boxes in corners, and stacks of stuff behind the office door can affect one's upward mobility," says Christine Reiter, a productivity specialist at Corporate Coaching International in Pasadena, Calif. "Appearances are important."
Why? "Your office is a reflection of your capabilities," Reiter says. "Even though a messy desk isn't a sign of a character flaw, it does tend to give your managers and peers the impression that the job is too much for you to handle, you can't make decisions, you are not doing the job, or all of the above."
Okay, then. Time to tidy up. Here's how to get started:
- Store the information and materials you use most often within easy reach - perhaps in your right-hand desk drawer.
- Put things away as soon as you stop working on them. If you're working on something and get interrupted, try posting a sticky note on the page, jot your thoughts on it, and then file it, Reiter suggests. That will help you pick up your train of thought more quickly when you get back to it again.
- Keep a to-do list close at hand, preferably sorted by category (Do, Call, Write, etc.). Update it at the end of each day.
- Set up a filing system. Many people feel more secure when all their active projects are in sight, Reiter notes, but that doesn't mean everything has to be strewn across your desk. "If any projects are visible, they should only be the four or five that need your immediate attention on any given day, stacked in a vertical file," says Reiter. "Put them away as you go. Your day is complete when all the files are off your desk." Noting each project on your to-do list, she adds, "keeps everything within view and alleviates 'out-of-sight, out-of-mind' anxiety."
- Plan your day. "A short daily session to review each day's accomplishments, and a weekly plan to track your goals a week or two ahead of time, are a must," Reiter says. "Planning helps to prevent many of the fires that cause our days to spin out of control. If you do it carefully, it will also eliminate most of the paper from your desk."
